Event Registration

ONETEC On-demand registration solutions designed and priced for your project, tailored to your graphical identity. The final solution is based on robust foundations and industry best practices but especially focused on your needs.



  • - Simplify your event management
  • - Integrate your registration with your badging systems
  • - 100% customised website design and build
Get the information you need as seamlessly as possible with a branded event registration website and bespoke registration form. A pre-event system that combines your website with your mailing campaign and badging system. Easy to use both for you and your clients!

Our expert team of webmasters will work with you to create a bespoke website incorporating the design and branding of your company or event. We can advise you on how best to manage hotel bookings, ground transfers and conference bookings within a fully customiseable registration form with no limitations. We can help you to manage or export data such as booker demographics and number of participants per session.

A secure online payment process can also be included which will automatically generate an invoice for your customers, reducing administration time.

All of the registration information is then held in a database from which you can run an email campaign to send out itineraries, confirmations, joining instructions or thank you messages (see easyMAIL) and you can also use this information to automatically create your event name badges (see easyBADGE)

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  • - 3 minute training for users
  • - Real-time statistics
  • - Easy to manage
Avoid queues at the registration desk, track your attendees in real-time and reduce the potential for human error in your registration system. EasyBADGE has your name written all over it!

This powerful and easy-to-use registration system allows you to print namebadges on-site instantly. The system is very simple. Before the event, attendees receive a personal barcode via confirmation email. The list of confirmed attendees is entered into an easyBADGE database and when guests arrive onsite, their personal barcode is scanned by a hostess (either on paper or on screen) and the badge of the guest is printed instantly.

The badge can be PVC or paper, on one page or more. NFC compliant badges also exist.

Live tracking of your attendees is possible via the instuituve Dashboard system where you can look up a specific guest or review attendance statitics. This is an offline system and does not require an internet connection.

Add-ons are available for collecting manual signatures on touch-screen technology and for sending targeted SMS notifications to guests.

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  • - Large scale campaigns
  • - Delivery reports
  • - 100% bespoke solutions
  • - Scheduled email campaigns
The OneTec system is capable of sending up to 10,000 emails to unique recipients. It offers you the possibility to communicate with your customers quickly and easily.

With EasyMAIL, our expert team of developers will create a custom email template in line with your branding enabling you to manage the content of each email campaign. Your communications are then sent to the contacts in your database from a dedicated white list server, ensuring your important communications never end up in SPAM folders.

The system scrupulously respects the Belgian law in terms of mass emailing and privacy and an unsubscribe button is included on each mailing.

Since you manage the content of the emails, they can include pictures, hyperlinks, logos and plain text. They will be sent from a dedicated email address associated with your event and you will be notified of any undelivered emails in real-time. You can even schedule your campaigns in advance to be sent at a specified date and time.

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  • - Simplified exhibition planning
  • - Easy to use and intuitive
  • - Real-time reporting
Avoid time consuming processes for ordering furniture for your exhibitors by allowing them to furnish their exhibition stands themselves. EasyBOOK is an online catalogue that allows exhibitors to take care of ordering the furniture they need.

Ordering different furniture and equipment for each exhibition booth is always a lengthy and stressful job for exhibition organisers.

EasyBOOK offers you the possibility to create an online catalogue of furniture that is available with pictures and descriptions. Multiple users can populate the catalogue with information, including your team and your suppliers.

With secure access, each exhibitor can browse the online catalogue and order their exhibition booth and its furniture via an online shopping basket. Once the order is complete, the exhibition organiser has access to an Excel database of each exhibitor’s requirements.

EasyBOOK also makes it easy for the exhibition organiser to contact each exhibitor with a personalised message confirming their order.

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“Operational intelligence for successful events”